Montessori Substitute Tool Kit

When Montessori guides need to step away, a strong plan ensures classroom continuity and student support. The Montessori Substitute Tool Kit helps schools prepare substitutes with resources that reflect the values and structure of your learning environment.

Support for School Leaders

Preparing your team with clear, consistent tools helps create a seamless experience when a substitute steps in. This toolkit is designed to:

  • Provide a structure for all classrooms to use

  • Offer resources for substitutes with key Montessori insights

  • Ensure smooth classroom transitions

This tool kit will promote continuity of inclusive, high-fidelity Montessori education across classrooms, even when people are absent. Each tool is customizable—you can add your school’s logo and tailor classroom materials to match specific schedules and routines.


What’s Inside the Tool Kit

This digital and printable kit includes:

School-Wide Resources:

  • Welcome Letter for Substitutes

  • Montessori Philosophy: Key Elements

  • Adult Etiquette Guidelines

  • Top 10 Tips for Substitutes and Volunteers

  • Classroom-Specific Templates:

  • Classroom Welcome Letter Template

  • Sample Daily Schedule

  • Children’s Procedures

  • End-of-Day Checklist

  • Substitute Daily Report Form

Each classroom can personalize these documents and store them in a Substitute Binder—a ready-to-go resource substitutes can review at the start of the day.

“Just what we were looking for! PMAI’s Substitute Tool Kit has everything we need for ensuring smooth transitions.”

Why it matters

Substitutes who are informed and welcomed can better support students and uphold the integrity of the classroom. This toolkit empowers them to:

  • Understand Montessori classroom flow

  • Respect established procedures and norms

  • Feel confident in their role, even on short notice

A school that supports its substitutes is a school that supports its students.

Get Started

Use this toolkit to:

  • Prepare your team

  • Welcome substitutes with ease

  • Support Montessori consistency and excellence